ESPID 2018 - Payments, Cancellation, Terms & Conditions

Payments, Cancellation, Terms & Conditions

Applications for Support and/or Exhibition must be made in writing with the booking form.



Once a Booking Form is received, a contract will be sent to you for signature with an accompanying invoice. This contract should be signed and returned with a 60% deposit payment. Upon receipt of the Booking Form the organiser will reserve the items listed in it. Completion of the Booking Form by the Supporter shall be considered as a commitment to purchase the items.  


Once a signed Booking Form is received, a confirmation of exhibition will be e-mailed to you with an accompanying invoice.  


Terms and Conditions of Supporter will be included in the Supporter agreement as well.


Please note that all materials entering the venue incur a handling charge. This includes materials for inserts and display.  
​In order to receive a price quote for handling and to assure arrival of your materials, please be sure to complete the "Pre-Advise" form included in the shipping instructions when you receive either the Exhibition or Symposia Technical Manuals.  



60% upon receipt of the Sponsorship agreement and first invoice
40% by February 6th, 2018

​All payments must be received before the start date of the Meeting. Should the Exhibitor fail to complete payments prior to the commencement of the Meeting, the Organizer will be entitled to cancel the reservation while cancellation will be subject to cancellation fees as determined below.  

Option 1: Payment by check (€). 
Please make checks payable to: 
Kenes International Organizers of Congresses Ltd - ESPID 2018

Option 2: Payment by Bank Transfer (€). 
Please make drafts payable to:
Kenes International Organizers of Congresses Ltd - ESPID 2018 
Bank Account:
Credit Suisse Bank Geneva, 1211 Geneva 70, Switzerland.
Account number:

Kenes International Organizers of Congresses Ltd
Clearing number -  
Swift  - 
IBAN  - 
All bank charges are the responsibility of the payer.


Cancellation or reduction of support items must be made in writing to the Industry and Liaison Sales Associate: Carolina Groenendal

The organizers shall retain:

  • 10% of the agreed package amount if the cancellation/ modification is made before October 15th 2017, inclusive
  • 50% of the agreed package amount if the cancellation/ modification is made between October 16th, 2017 – January 03rd, 2018 inclusive
  • ​100% of the agreed package amount if the cancellation/ modification is made after January 4th, 2018


 VAT (Subject to Change)

All Supporter prices are exclusive of VAT, and are subject to VAT at the local rate which will be added to the invoice.