This page contains specifications and guidelines for various deliverables and is designed to assist you in preparing for the event.
Due to accreditation criteria, which is CME certified, the following rules must apply:
- ESPID logo should NOT be used in any promotional materials created by the supporter.
- Materials created by companies should NOT utilize the main event marketing look and feel.
- When promoting your symposium, please always indicate on any of your promotional materials: This session is not included in the main event CME/CPD credit
- When promoting your symposium, you are allowed to use the phrase: Official symposium of ESPID 2026
- When creating adverts for mobile app, program book and mailshots it is allowed to promote product, symposia or company promotion. When promoting symposia, please always indicate the following text inside: This session is not included in main event CME/CPD credit.
- Please consider the Italian Regulation – AIFA Registration when preparing your assistance to ESPID 2026.
For further support, please don’t hesitate to contact us:
Oana Giurgiu
Exhibition & Industry Coordinator
E: ogiurgiu@kenes.com
Kindly refer only to the relevant items in accordance with your sponsorship agreement and your sponsorship level entitlement!
PRESENCE
Symposium Title and Programme
If you have already finalized the speakers who will give a talk in your symposium, please share with us their details as soon as possible. Kindly submit the speakers’ names no later than 8 weeks prior to the Meeting. Please specify country and email address for each speaker.
Please submit the final symposium program using the attached Agenda format via email to the Industry Coordinator Oana Giurgiu at: ogiurgiu@kenes.com as early as possible and no later than 6 weeks prior to the conference.
Please note that the content, faculty, and program of the symposium is subject to the review and approval by the Organizers as done for the previous years.
The final agenda should include the following:
- Session Title (up to 110 characters including spaces)
- Session Description (up to 200 words. Hyperlinks can be included).
- Speaker Presentations Titles
- Timing – duration of each speaker presentation and full timing of the agenda
- Speaker/Moderator Full Name
- Speaker/ Moderator Country
- Speaker/ Moderator E-mail
- Speaker/ Moderator Affiliation (optional)
- Speaker/ Moderator Bio and Photo (please see specs below)
Please see below specs for Speaker Bio and Photo.
- Speaker Bio – up to 200 words.
- Speaker Photo – 180×240 px, JPG Format
In case of any changes to your symposium title or program after the initial submission, please update the Industry Coordinator Oana Giurgiu at: ogiurgiu@kenes.com
ADVERTISE
Advertisement in the Mobile App
Deadline: Monday, 4 May
File format: PNG or JPG (up to 800 kb)
Size: 780 x 1688 px
Due to accreditation criteria for this conference, which is CME certified, the following rules must apply:
- ESPID logo should NOT be used in any promotional materials created by the supporter.
- Materials created by companies should NOT utilize the main event marketing look and feel.
- When promoting your symposium, please always indicate on any of your promotional materials: This session is not included in the main event CME/CPD credit
- When promoting your symposium, you are allowed to use the phrase: Official symposium of the ESPID 2026
- When creating adverts for mobile app, program book and mailshots it is allowed to promote product, symposia or company promotion. When promoting symposia, please always indicate the following text inside: This session is not included in main event CME/CPD credit
Promotional Email Blast - Exclusive
Deadline: Monday, 4 May 2026
Click here for the design requirements. Please make sure to forward these guidelines to your web-designer/programmer.
Please upload the HTML version of your mailshot and other relevant files together in zip folder and send us everything with the subject line to the Industry Coordinator at ogiurgiu@kenes.com
Important notes:
- In case the webmail is promoting a sponsored session, please include the following disclaimer:
This session is not included in main event CME/CPD credits - It is not allowed to use the society logo. The event’s banner will be added to the webmail’s header by Kenes.
- The “From” field will be “ESPID 2026 Supporters”.
- The exact launch date will be determined by Kenes in due course.
- The E-mail Blast will be sent out to the preregistered delegates who have agreed to receive promotional material from supporters.
- Content received after the deadline may be processed for an additional fee of EUR 500.
Promotional Email Blast - Joint
Deadline: Monday, 4 May 2026
Guidelines:
Please prepare 2 files according to the following specifications:
Banner/Image
- Format: JPEG
- Dimension: 300 x 250
- Width: 300 pixels
- Height: 250 pixels
A5 PDF (this file will be linked to the banner/image)
- Format: PDF
- A5 size
- Or you can also send an URL to be linked to the above banner/image
Please send these two files to the Industry Coordinator at ogiurgiu@kenes.com
- When clicking on the Banner/Image, the PDF/URL will be displayed. For the Banner/Image, we recommend avoiding using small text.
- In case webmail is promoting a sponsored session, please include the following disclaimer:
This session is not included in main event CME/CPD credit - It is not allowed to use society logo. The official meeting banner will be added to the webmail’s header by Kenes.
- The “From” field will be “ESPID 2026 Supporters”.
- The exact launch date will be determined by Kenes closer to the event. The E-mail Blast will be sent out to the preregistered delegates who have agreed to receive promotional material from supporters.
- Content received after the deadline may be processed for an additional fee of EUR 500.
Push Notification via Mobile App & Virtual Platform
Deadline: Monday, 4 May 2026
Specs for Mobile App push:
- Message Title – Maximum 40 characters including spaces
- Message body – Maximum 140 characters including spaces
- Message Title– Maximum 75 characters including spaces
- Message Body– Maximum 140 characters including spaces
- Please make sure to indicate company name either on the title or in the message body.
- We recommend keeping push notifications short and concise. The goal is to get the most important information across quickly and encourage participants engagement.
- Please specify your preferred date and time (local time) when submitting the text.
We will do our best to accommodate this request. The final schedule of the push will be determined closer to the event, considering the overall push notifications schedule of the vevent. - Push notifications will be sent out during official breaks only in order not to disturb the participants who are inside session halls when sessions are taking place.
The updated programme timetable including list of breaks can be found on the event website under “Scientific Programme” page. - Kindly note:
**Push Notifications are sent only to participants who download the app and accept to receive notifications.
**Push notifications look different across various browsers, device types, and operating systems.
Advert in Event Mailshot
Deadline: Friday, 1 May 2026
Please send me the image/banner keeping in mind the following specs:
- JPEG format
- Size: Width 800px, Height (up to) 400px
- URL if you want the image to lead to a webpage
*Advertisement may NOT mention a commercial product(s) or brand name(s).
*Advertisement may NOT promote a specific session that mentions a product or a specific drug.
*Content is subject to the approval of the Conference Committee.
*Supporters that cannot meet the set deadline and/or content was declined, might miss the opportunity of having their advertisement included in the designated/scheduled mailshot.
* Mailshot topics and launch date are subject to change according to internal requirements and conditions.