APPLICATIONS FOR SPONSORSHIP AND/OR EXHIBITION
All applications for sponsorship and/or exhibition must be made through our online booking portal.
SPONSORS
After submitting a booking through the portal, a contract will be available for signature. Submitting a booking through the portal will reserve the selected items, but the agreement will only be binding upon signing the contract.
EXHIBITORS
Submitting a Booking through the booking portal is binding upon confirmation from the organiser. Exhibitors will receive a copy of their booking details upon submission.
GENERAL TERMS AND CONDITIONS FOR MEETING SPONSORSHIP AND EXHIBITION RIGHTS
By submitting a Booking, Sponsor accepts these Terms & Conditions and agrees that these General Terms shall be deemed incorporated by reference to the Booking. These Terms & Conditions, together with the Copy of the Booking, constitute a binding agreement between Organiser and Sponsor in respect of the sponsorship and/or exhibition rights booked under the Booking (together, the “Agreement”). In the event of a conflict between any term set out in these Terms & Conditions and the Booking, the Booking shall prevail.
PAYMENT TERMS & METHODS
- 60% upon receipt of the Sponsorship agreement and first invoice
- 40% by 1 February 2027
All payments must be received before the start date of the Meeting. Should the Exhibitor fail to complete payments prior to the commencement of the Meeting, the Organiser will be entitled to cancel the reservation while cancellation will be subject to cancellation fees.
- Option 1: Payment by Bank Transfer (EUR).
- Option 2: Payment by Credit Card (EUR).
All bank charges are the responsibility of the payer. For credit card payments, a surcharge of 4% will be applied.
CANCELLATION / MODIFICATION POLICY
Cancellation or modification of support items must be made in writing to the Industry Liaison and Sales Department:
Nikol Karabelova – [email protected]
The organisers shall retain:
- 10% of the agreed package amount if the cancellation/modification is made on or before 3 October, 2026, inclusive.
- 50% of the agreed package amount if the cancellation/modification is made between 4 October, 2026 – 31 January, 2027, inclusive.
- 100% of the agreed package amount if the cancellation/modification is made after 31 January, 2027.
VAT INFORMATION
All prices are exclusive of VAT and are subject to VAT, which will be added to the invoice.
LET'S GET STARTED
Find everything you need below, including key information, booking options, and useful resources. If you have questions, don’t hesitate to reach out.